STS 59th Annual Meeting

Registration & Hotel Support Information

Is the STS Annual Meeting in-person or online this year?

Both! The STS 59th Annual Meeting will take place in-person at the San Diego Convention Center in San Diego, California.  If you can't join us in San Diego, you can register for Plenary Livestream-Plus instead. Hands-On courses, the Presidents Reception, the Extraordinary Women in Cardiothoracic Surgery Awards Breakfast, and the Exhibit Hall will only be offered at the in-person conference. Both versions will feature thought-provoking lectures, late-breaking research, and the outstanding didactic and interactive educational programs you've come to expect. Register for the in-person conference and receive full access to Plenary Livestream-Plus and the Annual Meeting Online product included in your registration fees!

You may register for either the in-person conference or Plenary Livestream-Plus on the STS 59th Annual Registration & Hotel website.

For further information on the in-person meeting and Plenary Livestream-Plus please visit the Annual Meeting FAQ.

How much does it cost to attend the STS 59th Annual Meeting, either in-person or online?

Please visit the STS website for a full breakdown of meeting registration fees.

What are the health and safety measures STS is taking for the in-person conference?

The Society of Thoracic Surgeons follows the guidance of The Centers for Disease Control (CDC) as it relates to COVID-19 and other communicable diseases along with local requirements to meet safely. Proof of negative test within 48 hours of arrival or proof of vaccination may be required. Requirements are subject to change.

I registered for the online option. How will I access Plenary Livestream-Plus? What is my login and password?

If you're already registered for Plenary Livestream-Plus, you will be notified at the email address which you used to register with information on how to log in. This email will be sent to you when the conference platform is accessible, about a week before the conference's start date.

I'm a student, resident or fellow. How do I receive the discounted registration rate?

Students, Residents and Fellows must submit proof of status attesting to current enrollment as a student, employment as a resident or appointment as a fellow to receive discounted registration fees.

One of the following must be submitted:

* Student/Resident ID that has an expiration date. If your Student/Resident ID does not have an expiration date on it, you may send it along with a copy of your transcript or letter of acceptance from your educational institution or Resident program.

OR

* A dated letter from your institution on letterhead, signed by an advisor or department head showing that you are currently enrolled as a student, employed as a resident, or have a fellowship.

You may submit your proof of status during the registration process. If your STS account does not reflect your current status as a student, resident or fellow, please submit your proof of status to stssupport@cmrus.com or fax to (415) 979-2276.

How do I register a Guest for the conference?

You may register spouses or family members who are not in the medical profession as guests. When registering for the in-person conference, you will have the opportunity to add up to 3 guest names and purchase up to 4 Extraordinary Women in Cardiothoracic Surgery Awards Breakfast and STS Presidents Reception tickets. Guests may enter the Exhibit Hall but are not permitted in session rooms. Guest registration is not available for Plenary Livestream-Plus.

I am an Exhibitor. How do I register for the Annual Meeting?

Exhibitor Registration opened on September 6. You can log in to register through the exhibitor console. Once logged in, click on Registration and you will be directed to the STS Exhibitor Registration site. If you do not know your exhibitor console password, please contact Meagan Reichstein.

Exhibitor Registration Policies

Admission to the Exhibition will be by badge only. Each exhibiting company will be allotted three (3) complimentary Exhibitor Staff badges per 100 square feet of booth space. Official badges are not transferable. The general public is not permitted in the Exhibit Hall. A charge of $200 will be levied for each additional badge over your complimentary allotment and for any badge issued after January 9, 2023.

Exhibitors may attend non-ticketed sessions on a space-available basis, however exhibitors will not receive educational credits. If exhibitors would like full access to the conference or to claim educational credits, they must purchase an attendee registration using the attendee registration website.

The deadline for advance Exhibitor registration is January 9, 2023. Any Exhibitor personnel registered after January 9, 2023 are subject to a fee of $200 each. Any name changes after January 9, 2023 are also subject to a fee of $200.

Any company that reserves a booth after January 9, 2023 will have until January 13, 2023 to provide names for their badges at no cost.

For information about exhibiting at the STS 59th Annual Meeting please visit the STS Exhibiting Opportunities webpage or contact Meagan Reichstein.

How can I obtain a Letter of Invitation for my visa application?

For visa purposes, a Letter of Invitation can be obtained from The Society of Thoracic Surgeons may be requested here. The invitation letter should be accepted as an official document. If you have any questions regarding the letter, please contact STS Meetings.

What is the cancelation policy?

All requests for cancelations must be made in writing and sent to the STS Registration and Hotel Support Center by January 13, 2023. Requests for refunds will not be honored if submitted after that date. Please note: a processing fee of $100 will be charged for all cancelations for the in-person conference. A processing fee of $50 will be charged for all cancelations for Plenary Livestream-Plus. 

I am registered for the in-person option but can no longer attend. Can I switch to the online option?

Yes, please send a message to the STS Registration and Hotel Support Center and a representative will assist you in transferring your registration to Plenary Livestream-Plus only.

I have other registration questions.

To reach us by phone:
(800) 651-2842 (US & Canada)
(415) 979-2285 (International)

Our call center is operating Monday through Friday, 9:00AM ET - 9:00PM ET.

You may also email us through our email contact form.

I have general meeting questions.

Please visit the STS website and review the list of frequently asked questions.

Important Hotel Reservation Dates and Deadlines

Hotel Reservation Opening Dates:.

  • Tuesday, September 6, 2022 - Attendee hotel reservation opens
  • Tuesday, September 6, 2022 - Exhibitor hotel reservation opens

Deadline Dates:.

  • Wednesday, December 7, 2022- Rooming list deadline for groups of 10+ rooms
  • Tuesday, December 27, 2022 - Last day to cancel hotel reservations to avoid a penalty of one night's room and tax
  • Wednesday, January 11, 2023- Last day to make, change, or cancel a reservation made in official STS Hotel block
  • Friday, January 13, 2023– Contact your hotel directly to change or cancel your reservation

Where can I find a map of the hotels?

View a map of the contracted hotels on the STS Hotel Website.

How can I request a suite?

Before contacting the STS Hotel Support Center to request a suite, we recommend that you make a room reservation first.

To request a suite, send us a message. Complete the required fields, and provide responses to the following:

  1. If you have a room reservation that you’d like upgraded to a suite, please provide the name that the reservation is booked under and/or the confirmation number.
  2. Is the suite for sleeping, meetings, hospitality functions, or any combination of these?
  3. Does the bedroom need to be separate from the sitting area?
  4. How many adults and children will occupy the suite, and how many beds are needed?
  5. Let us know which hotel(s) you will consider in order of preference.
  6. What is the desired price range of the suite?
  7. Anything else we should know?

A member of the STS Hotel Support Center team will contact you to follow up.

How can I check the status of a waitlist?

Check the status of a waitlist by sending us a message or calling the STS Registration & Hotel Support Center at (800) 651-2842 (Toll-Free U.S. & Canada) or (415) 979-2285 (International) Monday through Friday, 9:00AM ET - 9:00PM ET.

I have other hotel reservation questions.

To reach us by phone:
(800) 651-2842 (US & Canada)
(415) 979-2285 (International

Our call center is operating Monday through Friday, 9:00AM ET - 9:00PM ET.

You may also email us through our email contact form.